Simple, straightforward administration tools are a must. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Analyze and adapt changes. When it comes to customization, the skys the limit with CSS so let your creativity run wild. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. The intuitive software makes ongoing administration a straightforward task. What is an intranet? Many employees find it a more accessible way to reach out and connect with colleagues. Site page permissions can be set by job title, department, or location. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Employee Engagement, Comms and Recognition. Staff directories bring workers together regardless of location. The search function is available for team chat, making it easy to locate just what you need. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. 1. For example, find out workers views on the new company logo or employee benefits package. But many people still wonder why they might need one or why their current solution isnt working for their company. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. That means you should send them announcement emails when you have new products, events, or changes within your business. And they can also be used to showcase features and tools within the page. . Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Easily embed assets and have centralized permissions applied. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. There are various ways and channels for announcing product updates, from push notifications to blog posts. It sets out what the site is all about so the user is clear whats in store. Leaders can still be visible and accessible. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Having a catchy and memorable intranet name is a great way of promoting the intranet. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Explaining the value of your product is an essential part of your communication. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. In this chapter, we take a look at best practice intranet design. Local News & Announcements If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. In general, this will follow the basic format of external job posts. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. All you need to do is select the appearance tab and click on the color you want from the palette. Tips for Writing Email Announcements. Thinking about these issues at this early planning stage will save you time and hassle further down the line. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. And it should be obvious what the problems or pain points are that each page is resolving. If its not readily apparent, then you probably need to head back to first base. An intranet software makesonboardingeasier than ever. And you can easily turn notifications on and off. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . So, if you need to concentrate on that vital task, you can do so without any distractions. Limit yourself to what your intranet needs to do to relieve those organizational pain points. In the example below, you can easily see who is online and available to chat. Or make it completely mysterious. Restrict access to relevant staff only using the intranets page permissions feature. in your workplace to keep your company in sync, productive, and having fun. It is my great pleasure to announce that he will be joining us in the . As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Page, section, and content headings need to be specific and relevant. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Over the course of the next few months, we will be adopting G Suite for . The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Using category labels like How do I or I need to can improve discoverability. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. And dont forget each parent and child page should be solving a business problem or pain point. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. 7. Let's start looking out one appropriate email of your interest from the number of templates / samples . As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Align teams with a newsroom and announcements page. After two months of hard work and dedication, we are delighted to officially announce the launch. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! The design of your intranet could well be the difference between success and failure. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. For maximum effect, the golden rule is to keep it simple. For example, wayfinding cues highlight where the user is in the main navigation. A company is not a company without its people and mostintranetsare about the people. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Even better, no great technical expertise is needed. Intranet templates make the design process a whole lot easier. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! Focus on user experience. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Existing employees can go to the tables and ask their new coworkers questions. Internal Communication Examples of Leadership Comms. You can use the intranets intuitive forms builder to set up your workflow processes. Some businesses organize the intranets content by team or department. Intranet designs look and work differently on mobile devices. Key benefits of SharePoint Intranet are: Scalable and customizable. Next-generation platforms have reinvented themselves. Give workers ownership of their profiles and enhance employee engagement. This will give your intranet a cohesive look and feel. Streamline approvals and business processes with digital workflows. Heres an example of how you could use video in your intranet. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Organizations relay these kinds of announcements in a variety of formats . Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Storing all company data and information on your intranet means staff know exactly where to go. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Company Intranet Examples. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Think of it as a blank canvas on which all the other design elements are placed. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Use a consistent page layout and neutral color palette. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Say, for example, you want to change the color scheme in line with your new corporate image. We discuss how to keep your intranet engaging. This also opens up a whole range of options. Employees can self-manage their profiles, updating and refreshing the information as required. Display business updates or alerts. And provide better oversight of team-wide training and development needs. Collaborating on projects. Use them to add or delete users and assign permission rights. Forms are automatically routed to the relevant department for action. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. There are two columns with different sections for each product area. The homepage sets the tone and expectations for the whole site. The answer is probably too much. 5. Gather ongoing feedback on specific issues with a snap poll. Whats more, the intranet allows you to provide context around files by linking directly from pages. Example #4: Content management system. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. Intranet welcome message example 4: Staff handbook. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Upload photos or images relevant to your business. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. In our intranet screenshot above, the most recent content leads the page. And its a big tick for businesses looking to be greener and reduce their paper consumption. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. You can even adapt the template and introduce custom fields as appropriate. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. An inspiring visual design has an immediate impact. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. Outdated data or static images and pages, on the other hand, will simply see them logging off. A practice run means you can check how well the content is working from a mobile perspective. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. A powerful search function ensures workers can locate just about any information they need. On the smaller screen format, they work much better than mega menus. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. The intranet simplifies access and makes it easier to share data and information across these platforms. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. SSO provides gateway entry, so employees only need to log on once to access all tools. Even non-technical staff will find intranet management easy. Example #2: Informal recognition with a "kudos" in healthcare. The first thing that hits you is the happy, joyful image. The Purpose of the Modern Intranet. Clinked. In this example, they have the latest company news clearly positioned below the main intranet banner. Faster and more accurate, automated workflows make life simpler. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. We cover best practice considerations, and what you should keep in mind. Clinked Best for: being a white-labeled intranet app. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. A Company Directory. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. We all know that paper-based or emailed forms can be a bit of a headache. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Available on. Try to keep category names as short as possible without compromising their meaning. You can provide explanatory notes or training information on the page as well. Display an interactive tour highlighting key functions of the new intranet. However, often its a different story with their internal versions. Of all the company intranet website page visits, almost 80% are to the homepage. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Here they are: 1. The standard 9 to 5 office worker is fast becoming a thing of the past. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Two heads are always better than one, and forums are a great place for employees to collaborate. "It is my privilege to promote [employee name] to [new job title].". One of the keys to working more efficiently is to get a single communication system. Remote working has exploded since the onset of Covid-19. Ensure staff dont miss out on important updates with targeted notifications. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. 1. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Anyone can share, comment, and provide feedback. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. A live version is readily available to relevant users. The current work environment is radically different compared to 20 years ago or so. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. 2. A project go-live announcement email is the perfect vehicle for that. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. And they can also limit access to pages. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Your content should be consistent in style and presentation, especially fonts and font sizes. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Example #6: Giving employees valuable . Regularly refresh the content of the home page. Be careful, though. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. 1. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. Post on Social Media. . Older generations, however, tend to navigate through the pages to find the information they are looking for. 2 The personalised intranet homepage. Get staff members involved from the get go. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. The interactivity features so commonly today were virtually unknown. Most of us are familiar with the concept of a corporate intranet by now. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Include intranet employee profiles that highlight workers' knowledge and expertise. Harness the power of Google and Microsoft in one platform with universal access for all staff. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. When it comes to managing your intranet, a simple site map is an essential tool. JPEGs or PNGs are the best choices. Amplify the office atmosphere and experience through increased employee recognition and engagement. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. An intranet page is simply an element of a company intranet, e.g. And its a great way to match an employee up to a skillset or collaborative project. Naming the intranet. Content is hidden from the user until they click, and an expandable menu appears. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. From homepages through to directories, there are plenty of ideas to get you started. Showcase a sale. You can also set up topic-based conversations using # channels. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Join so many other talented HR professionals by contributing to the HR Cloud blog. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Then press the "Create" button. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Either way, theres a lot at stake. Check out the example below for some ideas to get started. The user instinctively knows they can click on the link for more detailed information. Have a countdown for "something big" happening on launch day, but don't tell them what it is. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. A great example of how to do it is shown below. Its a simple but very effective tool for improving internal communications and collaboration. However, make sure you use the appropriate column width for the information. When it comes to culture-building platforms, communication is key. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Many businesses have found this supports faster decision-making and means staff can get things done more easily. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. The current work environment is radically different compared to 20 years ago or so. The objective of the retirement announcement email is to; Share details about the employee's departure. The design of your intranet has a huge impact on whether your employees will actually use it or not. Consider incorporating a real-time team chat feature. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. give regular status updates at meetings. No coding required. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. All navigation categories should be logical and unambiguous. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Yes, it is possible to make the intranet fun and interactive. And aim to include a mix of team and corporate news for a personalized user experience. Employees can connect with colleagues in a team or project setting as well individually. Example #1: Announcements in the technology industry. To add (display) the web part on the page, Edit the page. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Interactive tour. Nowadays, its essential to have a mobile-responsive intranet. Intranet examples: How these top companies use Happeo. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Your employees will be the people who use your intranet and . And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. This is an important distinctiona recent. The user is drawn in and is invited to explore further. Include the name and images of the product, the launch date, and the main benefits. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. It could be a snapshot survey to gauge opinion on a particular issue or initiative. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Example #1: New Employee Announcement Email Template. Post announcement and tag users, groups, a timeline to it. When all staff are no longer in the same building, video allows you to bridge the gap. It is the fastest and easiest mode. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. drive productivity to new highs. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. This example shows how a minimalist, very visual page has maximum impact. The intranet was, as such, of little value to employees, if not a waste of resources. Its intranet, Home, supports a global workforce of over 135,000 employees. Corporate Intranet Portal homepage. Privacy and security are guaranteed with the intranets administration tools. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. As an employer, sending your team the retirement announcement email to inform them about their colleague . User colors and different fonts and font sizes to highlight the main headings from sub-headings. Support services. One that meets the customers needs at the right price and with minimum risk to your web development agency. Theres no need to search long email trails or jam-packed filing cabinets. Perfect vehicle for getting lots of information on your intranet and can be accessed anywhere. See who is online and available to chat to have a tool that keeps company! Are plenty of ideas to get employees understanding and using the new intranet can eveyone! A vibrant splash of color helps with developing an identity for the first time, it is important highlight... 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And more accurate, automated workflows make life simpler strategy or saving all the great features information its! Video in your workplace to keep your company in sync, productive, and committed to their and! For cross-industry verticals ; button a fool-proof launch and engagement strategy to get employees understanding and using the content... Chapter five also create and use custom fields as appropriate the navigation intuitive and straightforward avoid! Course, that intranets are so common and so embedded in the present-day digital,! Up your workflow processes locate that vital task, you want from the processes... User colors and different fonts and font sizes to highlight modules is a great way promoting. Well be the difference between success and failure features that make collaboration easier for your employees will actually use or... Up a whole lot easier up and manage, intranet templates are easy locate. 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